AI receptionist
Answers your calls day and night, books appointments on your calendar, takes messages and transfers urgent calls to you.
What the receptionist does.
- 1
A call comes in after hours.
The AI receptionist answers, introduces itself as an AI assistant and asks how to help.
- 2
Your questions, then your calendar.
The receptionist asks what you'd ask, then offers only the times that are open.
- 3
The appointment is booked.
The booking lands on your calendar, and the caller gets a confirmation text.
- 4
Urgent calls come straight to you.
You decide what counts as urgent. Those calls transfer to your phone with a short summary.
What changes for you.
Calls during the day get answered too.
When you're with a customer or on another call, the receptionist picks up instead of voicemail.
Common questions get answered on the call.
Hours, services, service area and anything else you want callers to know.
Calls that can wait become messages.
Each message has the caller's number and what they need.
Every call is written down.
A summary of who called, what they needed and what happened, sent to your email or CRM.
How we build yours.
- Explain.
Tell us how calls are handled today, by voice or text.
- Map.
We map how each kind of call is handled, step by step.
- Design.
We design the receptionist around your services, hours and calendar.
- Build.
Approve the design, and we build the receptionist, connected to the tools you already use where possible.
Questions.
Will callers know they're talking to AI?
Yes. The receptionist introduces itself as an AI assistant at the start of every call.
Do I need a new phone number?
Usually not. Calls forward from your current number all the time, after hours, or only when you don't pick up.
How is this different from an answering service?
The AI receptionist answers from your own information and books appointments at any hour. People still handle upset or unusual callers better, so those calls transfer to you or become a message, following rules you set.
Doesn't my phone or scheduling software already do this?
Some phone and scheduling apps include a basic AI receptionist, and for simple calls that can be enough. We build one around your services, questions and rules, connected to the calendar and CRM you use, such as Google Calendar, Outlook or HubSpot, where they allow it.
What does an AI receptionist cost?
The price depends on what we build. We quote the work before anything starts, and you decide whether to go ahead.
Start with a free process analysis.
Tell us how calls are handled today, and get your solution design within 2 business days.
Start free